1. Before requesting an item, first insure you have exhausted any community resources (ie utilizing Goodwill for clothing).  Click here to search Hotline’s database online.

2. If you determine the item still needs to be purchased, fill out a purchase –lease request (PLR).  Click here to obtain one.

1. The exception to using a PLR would be for your monthly supply orders and travel.  Please contact Julie at PCC for the most current order forms.

2. On your PLR, it is important for you to be as thorough as possible, explaining the item needed as well as the reason for purchase.  You may request a preferred vendor.  However, if it is on state contract, we will not be able to get it at your desired location.

3. For emergency requests, you must call ahead to Finance so we know it is coming and can work on it immediately.

3. You will need to have your supervisor sign it, and then forward it to our business office.  Once a Senior Manager signs it, it will be forwarded to Blaire Foutz.

4. If your item is approved, it will be converted to a Purchase Order. 

1. If it is a request for office supplies, etc.., the order will be placed in the Business Office.

2. If your item requires a pick-up from K-Mart, Lowe’s, etc…, the PO may be sent to your service area for you to pick-up.

5. Once you pick the item up, sign and date all receipts and send immediately to Accounts Payable at PCC.

6. If you receive an order in the mail at your service area, make sure it is what you ordered, sign & date the packing slip, and forward packing slip immediately to Accounts Payable.  We need this in order to pay for the purchase. 

7. Please use your POs as soon as possible.  If it will not be used, please notify someone in Procurement so it can be cancelled in the system.  POs not used in timely manner will be cancelled.

Return to Home Page